MINUTES OF THE REGULAR MEETING OF THE TOWN OF ELLICOTT PLANNING BOARD HELD AT THE ADMINISTRATION BUILDING, 215 SOUTH WORK ST., FALCONER, NY ON FEBRUARY 12, 2003 AT 7:00 P.M.

 

PRESENT:  Chairman Dan Evans, Gary Swanson, Becky Holmstrom, Dave Carlberg, Attorney

                     William Wright and Code Enforcement Officer Randy Woodbury.

 

ABSENT:     Ron Calanni, Bob Pickett and Mike Mogenhan

 

Chairman Evans called the meeting to order at 7:00 P.M.

 

Motion made by Dave Carlberg seconded by Gary Swanson to approve the minutes of the January 8, 2003 meeting.

 

Carried.               Ayes-4                Noes-0                   Absent-3

 

Chairman Evans told the Board members that there was a change in the agenda because of the weather and that Monarch Plastics just have a modification to an already approved site plan.

 

Mr. Kessel and Mr. Don Olander, owner of Monarch Plastics, presented a modification of the approved site plan for Monarch Plastics that will be located in the Mason Industrial Park. The modifications include the moving of the building back and added parking in the front of the building.  Mr. Olander stated they also have added a cooling tower. He said it will probably be on the roof of the building.  

 

Attorney Wright explained to the Planning Board that the Zoning Board of Appeals had approved the variance for the parking in the front of the building. The Board and Mr. Olander had agreed that it would be better to move the building back because the property in the rear would forever be the detention pond and the parking would not be in the front set back. This would leave more green space in front of the building.

 

Mr. Olander stated there would be no change in lighting or drainage.  He told the Board that the moving of the building would help with the slope of the loading dock.  There was a question about the location of the handicapped parking spaces. There are no requirements as to the location only the number of spaces.

 

Becky Holmstrom asked about the cooling tower and Mr., Olander stated it was processing water for cooling only. 

 

The Board members reviewed the plans and determined that the modifications would not change any of their findings under the environmental review for this project. 

 

Motion made by Dave Carlberg, seconded by Gary Swanson to approve the modifications for

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Monarch Plastics site plan on the north side of the intersection of Peck Settlement Road and Industrie Drive, Jamestown, NY.

 

Carried.                   Ayes-4                     Noes-0                   Absent-3

 

Chairman Evans stamped three sets of plans for the site plan modifications.

 

Chairman Evans told the Board members that Beacon Development asked that their site plan review be tabled until next month.  Mr. Woodbury explained that they needed to get approval  from the Zoning Board of Appeals for a sign and for parking lot set backs.

 

Edward Martiny, managing partner for Green Acres Enterprises, LLP, reviewed the plans for the travel plaza on North Main Street Ext., Jamestown, NY.  He provided the Storm Water Pollution Prevention Plan for the site. The Board members review the plans and information provided by Mr. Martiny.

 

Chairman Evans told the Board that he had received two letters concerning this project.

 

Brian Reid, owner of Harley-Davidson of Jamestown, Inc. sent a letter stating he was in favor of the project but did have concerns about the proposed boundary buffers.

 

David J. Wilson, District Field Manager, Chautauqua County Soil and Water Conservation District, sent a letter stating that because the slopes are now fully vegetated to prevent soil erosion it would make the best environmental sense to leave them as they are.

 

Chairman Evans asked if the topals, site plan work and storm water management plan had been done by an engineer. Mr. Martiny stated the Michael Rogers, Land Surveyor, and Roger Harrower, PC, had done the work.  The storm water management report that Mr. Martiny had sent to the Board members was done by him and not an engineer.  There is a report and calculations done by Mr. Harrower with his stamp on them in back of the report provided to the Town.

 

Mr. Martiny briefly explained his project and told the Board there was parking for 4 semi-tractor trailers on site.  United Refining will put in the fuel pumps.  He showed the Board members a sketch of the building.  The property is already graded and they will create berms along where the silt fence is presently.  There will be minimal dirt removal. 

 

Christine Leitch, 3126 North Main Street Ext., Jamestown, NY, asked about the green space and if they would be removing any trees.

 

David Leitch, 3126 North Main Street Ext., Jamestown, NY, asked about the number of spaces for semi-trucks and the overnight parking.  He had concerns about the lighting.

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Mr. Martiny showed the Board photos of the lighting he plans to install.  The location of the lighting was not shown on the plans. 

 

Discussion followed on what could be done to stop the semi-trucks from parking on the unpaved space of the site.  Mr. Martiny said he would be willing to put up a fence or barrier of some sort.  That would make it difficult to park on any unpaved space.

 

The Board continued with the review of the site plan checklist.  There was a lengthy discussion on the drainage.  They discussed the contours of the site and the pipes and the water flow. There seemed to be a flat area on the plans and the Board had concerns about the water run off. 

 

Attorney Wright told the Board members they must decide if Mr. Harrower’s plan meets section 121-14 of the Town code and if it constitutes a storm water management plan. He must demonstrate that it meets all the State and Federal codes.  Chairman Evans said the Board has always used a 100 year storm event. The Board asked Mr. Martiny to have Mr. Harrower reference the standards and stamp his findings.

 

The Board continued with the site plan check list noting:

1)  Mr. Martiny did not have the elevations completed for the building but showed the Board a sketch of the building and provided a floor plan.

 

2) the lighting  and the dumpster were not shown on the plans

 

3) The Board proposed Mr. Martiny put a barrier up east to west between the currently paved part and the unpaved part of the site.

 

4) there was discussion the sewage system and the expense involved. Mr. Matiny’s  water and electric systems will be underground.  There will be no gas to the site because everything is electric. He provided a plan from the Jamestown Board of Public Utilities. 

 

5) signs were discussed and it was noted that Mr. Martiny had approval from the Zoning Board of Appeals for his signs. 

 

6) Landscaping was shown on the plans but the time frame for the planting would depend on the storm water management plan.  Mr. Martiny will have planting done before he opens for business.

 

7)Mr. Martiny needs permits from DOT for the highway, storage tank approval, SPEDES permit and a building permit from the Town of Ellicott.

 

8) the storage tanks will be highly regulated

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Chairman Evans listed the items that Mr. Martiny would have to provide for the next meeting.

1)      Drainage information – an engineers stamp and statement that all the State and Federal regulations have been met - water flow and contours on the plans

2)      Dumpster needs to be shown on the plans

3)      The proposed fence or barrier east to west between the paved and unpaved areas need to be shown

4)      the landscaping needs to be done within a year – Mr. Martiny stated it would be done before he opened

5)      the light post need to be shown on the plans

 

Mr. Martiny told the Board members he would like to be open before Memorial Day. He will provide the additional information for the March meeting.

 

Attorney Wright asked all the members to review the long form EAF before they come to the next meeting.  They all received a copy from Mr. Martiny.

 

Mr. Leitch again asked about the parking for the semi-trucks.  He was told that Mr. Martiny is creating only four spaces for them but could not guarantee they would park where they could.  He will do everything possible to discourage them by adding the barrier.

 

Motion made by Dave Carlberg, seconded by Gary Swanson to adjourn the meeting at 9:25 PM.

 

Carried.                       Ayes-4                     Noes-0                Absent-3

 

 

__________________________________________

Valerie Pierce, Secretary