MINUTES OF THE REGULAR
MEETING OF THE TOWN OF ELLICOTT PLANNING BOARD HELD AT THE ADMINISTRATION
BUILDING, 215 SOUTH WORK STREET, FALCONER, NY 14733 ON FEBRUARY 21, 2007 AT
7:00 P.M.
PRESENT: Chairman Dan Evans, Ron
Calanni, Dave Carlberg, Phyllis Belin, Paul Shanahan, Robert Thomas, Attorney
William Wright, Code Enforcement Office Randy Woodbury and Secretary Valerie
Pierce
ABSENT: Gary Swanson
Chairman Evans opened the meeting at 7:05 PM.
Motion made by Dave Carlberg, seconded by Paul
Shanahan to approve the minutes of the January 10, 2007 meeting.
Mr. Jerry Erickson, PE, for Thomas Shelters told the Board that Mr.
Shelters was sick and requested they be on the agenda for next month.
Chairman Evans stated it would remain on the table
until next month.
Robert W. Van Every, Attorney, addressed the Board on
behalf of Audrey Buck. She is
requesting site plan review for the installation of additional parking and
interior remodeling at 471 Fairmount Ave, W.E., Jamestown, NY 14701 to be used
for an Occupational Therapist Office.
The Board had been provided with a site plan and a
letter addressing some of the issues of the 28 points in the site plan review
in Section 121 of the Town of Ellicott Zoning and Planning Code from Mr. Jerry
Erickson, PE.
Mr. Van Every, Attorney Wright, Mr. Erickson and the
Board members reviewed the plans noting:
1)
the
plan is in compliance with the site plan checklist except the scale is 1to 20
instead of
1 to 200
2)
the
existing parking is now in front of the garage the proposed parking will
enter in the
same apron off Hanford Ave.- it will be paved
3)
Mr.
Erickson said the Zoning Board had requested a 20 foot buffer between the
professional office zone and the residential zone even though Mrs. Buck does
own both parcels the plantings shown on the plan will be new Mr. Woodbury
said the plantings are as specified by the Zoning Board of Appeals
4)
the
BPU has taken down the guy wire Mr. Evans asked if they would have an
extended curb cut Mr. Erickson stated there is not a curb there Randy
Woodbury said he would cover the driveway with the building permit
5)
the
footprint of the house will not change Mrs. Buck wants to change the garage
she does not want to have garage doors Mr. Erickson provided an elevation
drawing, where the garage area is, entering in off the South Hanford side
6)
the
exterior lighting there will be lights by the new entry door the lights may
be on the wall or in the ceiling of the entry there would not be a motion
detector there would be no other security lights or pole lights
7)
Mrs.
Buck does want to put a small roof out 2 to 3 over the door for protection in
bad weather the posts may not be there if they are in the way of the parking
8)
hours of operations will be 8:00 AM to 5:00 PM - she might have an
occasional early evening appointment Mr. Van Every said she indicated at the
Zoning Board of Appeals that she might be there till 5:30 PM or 6:00 PM
normally she will not have any appointments on the weekends Attorney Wright
said the minutes of the Zoning Board meeting said her hours of operation would
be Monday through Friday 8:00 AM to 5:00 PM and she would have no Saturday or
Sunday hours - she would have approximately 8 patients but could have up to 16
patients per day she will have 2 employees, an office person and an OT
assistant, which accounts for the five parking spaces
9)
Attorney Wright said the applicant received the area variances that
were necessary to convert this property from residential to commercial use with
the existing structure that currently does not meet the setbacks the
applicant received area variances on both sides of the property and on the
front it was, as Mr. Erickson had stated, a requirement of the Zoning Board
of Appeals to add the 20 foot buffer and to keep the buffer on the property
that is commercially zoned it will separate it from the residential property
even though Mrs. Buck owns the residential property- Randy said Mrs. Buck would
not orphan the residential lot it would become additional buffer
10)
pedestrian access would stay the same in the front the handicapped
entrance would be in the back so the ramp would be unnecessary
11)
the utilities would stay the same public water, sewer, electric and
gas
12)
there is a fire hydrant on Butts Ave and one behind it on the corner of
Hanford and Woodworth
13)
Mr. Erickson provided an aerial photograph
There were no neighbors present for this
application.
The Board continued with the site plan checklist
noting:
1) the plan was stamped by a licensed engineer
2) the scale is 1 to 20 instead of 1 to 200
3) the boundaries of the
property are plotted to scale
4) existing buildings are shown
5) the property is level the
parking area will be 10 by 40
6) the water will run off to
the buffered area in the back
7) the Board would waive the
storm water management plan due to the fact there is virtually no modification
to what is existing
8) the exterior dimensions of
all buildings are shown
9) the new parking area will be
paved
10) there are provisions for
pedestrian access walkway in front and handicapped entrance in back
11) there will be no outdoor
storage
12) no fence
13) all the utilities will be
the same
14) method of securing water is
the same and is provided by Jamestown BPU
15) one fire hydrant is located
on the corner of Hanford and Woodworth one is on Butts
16) no changes in energy
distribution
17) Mrs. Buck would like a sign
out front a compliant non-illuminated sign will be placed in front of the
porch the sign will require a separate permit from Mr. Woodbury
18) all buffers and vegetative
cover are shown
19) there will be pole lights
some under canopy lights for the entranceway
20) no retail sales
21) the trees will be put in
during the time of the paving of the parking lot
22) construction will start as
soon as Mrs. Buck gets the permit and wants to be in by August 1, 2007
23) no permits are required from
any other governmental bodies
24) the Town has a copy of the
County Planning referral on file
25) no proposed easements,
restrictions or common ownerships
26) an aerial map was provided
by Mr. Erickson
27) the Board will waive the map
of site topography the arrows shown on the pavement surface indicate water
flow direction
28) no other elements to the
proposed development were required by the Planning Board
David Carlberg asked about handicapped parking. Mr.
Woodbury said the requirement is to have one handicapped space out of every 25
parking spaces so they would be required to have one. That might create a parking issue. Discussion followed. Attorney Van Every asked who enforced the
handicapped parking. Attorney Wright
suggested they mark the handicapped parking space. Mr. Erickson said if you
mark handicapped only it is restricted.
Mr. Evans said they could make the sixth parking space in the back and
the employees can fit in the space even though it will be tight.
The Board continued with the EAF short form
provided. Attorney Wright stated this
action does not exceed any type I threshold in 6 NYCRR, Part 617.4 and will not
receive coordinated review. The Board
continued with Part II C noting:
1)
the
ground was level and that only 10 by 40 of the ground is being disturbed
2)
the
property is in a professional office zone
3)
Attorney
Wright stated the project will not have an impact on the environmental
characteristics that cause the establishment of a CEA
4)
there
was no controversy related to potential adverse environmental impacts
Motion made by Ron Calanni seconded by Phyllis Belin
declaring that this proposed action will not have any significant adverse
environmental impacts and authorizing Chairman Evans to sign the EAF form on
behalf of the Planning Board.
Carried. Ayes 6 Noes 0 Absent 1
No neighbors were present and no correspondence was
received by the Town Clerks Office. by Ron Calanni to approve the site plan
for Audrey Buck for the installation of additional parking and interior
remodeling at 471 Fairmount Ave., Jamestown, NY for an Occupational T
Motion made by Paul Shanahan seconded herapist
Office as presented with the following conditions:
1)
Mrs. Buck will have a compliant non-illuminated sign placed in front of the
porch
as noted on all three sets of site plans
2) the Board is waiving the
storm water management plan
3) the Board is accepting
the arrows on the site plan in lieu of the contours
5)
there will be at least five parking spaces with one space being
designated as a handicapped space
_____________________________
Valerie
Pierce, Secretary