Preliminary Draft/Unapproved Minutes

 

MINUTES OF THE REGULAR MEETING OF THE TOWN OF ELLICOTT PLANNING BOARD HELD AT THE ADMINISTRATION BUILDING, 215 SOUTH WORK ST., FALCONER, NY ON MAY 8, 2002 AT 7:00 P.M.

 

PRESENT:  Chairman Dan Evans, Ron Calanni, Becky Goodell, Bob Pickett, Attorney

                      William Wright and Code Enforcement Officer Randy Woodbury.

ABSENT:    Gary Swanson, Dave Carlberg and Mike Mogenhan

 

Motion made by Bob Pickett, seconded by Becky Goodell to approve the minutes of the April 10, 2002 meeting.

 

Carried.              Ayes-4                    Noes-0                Absent-3

 

Donald Sennett, PE from Abate Engineering and Tim Morrison, Corporate Director of Environmental Services for Gerry Homes, presented site plans for a new corporate office and added parking at 3017 North Main Street, Jamestown, NY. 

 

Mr. Sennett provided photos along with the site plan for the Board members and briefed them on the project. He stated they wanted to maintain the look of the current home.  He reviewed with the Board:

 

1)      added  parking – 12 normal spaces and one handicapped parking space – no additional driveway work

2)      they plan on approximately ten employees at this location

3)      removal of the 20’ by 20’ existing  metal garage

4)      relocation of some of the fencing

5)      addition of security lighting

6)      interior changes for handicapped accessibility

7)      no proposed retention or detention ponds for drainage – they will direct the drainage to the roadway ditch along North Main St. Ext.

8)      the office will generate about half as much water and sewer usage as the residence did

9)      there is exceptional sight distance

10)  no outside dumpster

11)  there is no need for additional landscaping – they might add some around the entrance

 

Chairman Evans asked Mr. Woodbury about the handicapped accessibility.  Mr. Woodbury explained that would be addressed before they received a building permit or certificate of occupancy.

 

Mr. Woodbury explained that the onsite water and sewer would be under the jurisdiction of the County Health Department. 

 

Attorney Wright stated the Board members should be aware that if they approve the site plan as submitted they would be making an exception to the requirement for the drainage.

 

PLANNING BOARD

MAY 8, 2002

PAGE TWO

 

Discussion followed on the run off calculations.

 

The Board reviewed the check list noting:

 

1)      separate permit would be needed for the signs

2)      no outside dumpsters were needed

3)      there would be additional lighting by the doors

4)      permit would have to be acquired for the well and septic from the County Health Dept

5)      there are no fire hydrants in the area

6)      the applicant would like to start construction as soon as they have approval

 

Mr. Woodbury reminded the applicant that it has been the policy of the Planning Board if  any changes were made to the site plan they would have to appear before the Board to get them approved.

 

The Board members reviewed the EAF.  Attorney Wright stated that this action does not exceed any type I threshold in 6NYCRR, part 617.4 and that it would not receive coordinated review.

 

The Board continued with Part II C noting:

 

1)      this property is zoned mercantile

2)      this project is in conformance with the Town’s plan for this area

 

Attorney Wright asked if this was historical building. Mr. Sennett said he thought that they had reviewed that when they were doing work on Route 60 and listed it as a cultural resource structure.  He said any building over 50 years old would be listed as such.

 

Motion made by Ron Calanni, seconded by Bob Pickett making the determination that this proposed project will not result in any significant adverse environmental impacts and authorizing Chairman Evans to sign the EAF form on behalf of the Planning Board.

 

Carried.           Ayes-4                Noes-0                Absent-3

 

Motion made by Becky Goodell, seconded by Ron Calanni to approve the site plan for Gerry Homes change the use of the property at 3017 North Main St. Ext., Jamestown, NY to a corporate office and add additional parking to the site as submitted on the plans.  The Planning Board agrees to accept the storm water management plan as submitted.

 

Carried.              Ayes-4               Noes-0                Absent-3

 

PLANNING BOARD

MAY 8, 2002

PAGE THREE

 

Mr. Michael Puffpaff, representing Mr. Patric and Mr. Aversa,  requested that the Planning Board table the sub-division review on West Oak Hill Road until the next meeting and asked if the Board would call for the public hearing for the same meeting.

 

Attorney Wright stated that according to the code the public hearing can not be set until the Board has approve a preliminary plot plan.

 

Mr. Puffpaff told the Board that the sub-division is now for 6 lots instead of the 32 originally proposed and that they plan to have wells and septic systems on the individual lots.  He explained that the road site had not been completed and they plan to have a final plot plan for the next meeting.

 

Lengthy discussion followed on the procedure for sub-division approval.  Attorney Wright stated that the time frame is very liberal and the process can take up to a year.  He did not see any reason that should be the case and thought the Planning Board would be able to skip the preliminary approval and approve a final plot next month and set the public hearing at the same meeting. The public hearing could be held in 60 days.   

 

Mr. Woodbury asked Mr. Puffpaff about the projection of Mr. Aversa’s house. He asked Attorney Wright if he would be able to approve a building permit before the sub-division was approved.

 

Attorney Wright said he would look into the process as well as the procedure for the approvals for the sub-division.

 

Mr. Puffpaff asked about segmentation and when the approval of the SEQRA would occur.  Attorney Wright said he thought the approval of SEQRA would be approved before the final plot plan approval and any approvals along the way would be preliminary.

 

Mary Beth Santucci, 2879 W. Oak Hill Rd., Jamestown, NY, had questions on the procedure and why the applicant had changed from public sewer and water to wells and septic systems.

 

Mr. Woodbury stated that the Town had a letter on file from Steve Johnson, Chautauqua County Health Department, that the on site water and sewer were approved for these sites.

 

Motion made by Bob Pickett, seconded by Rona Calanni to table the Patric/Aversa sub-division until the June meeting.

 

Carried.             Ayes-4                Noes-0                  Absent-3

 

Motion made by Bob Pickett, seconded by Ron Calanni to adjourn the meeting at 8:05 P.M.

 

Carried.             Ayes-4                Noes-0                   Absent-3

PLANNING BOARD

MAY 8, 2002

PAGE FOUR

 

The meeting was reopened at 8:05 P.M. Mr. Woodbury had an issue to present to the Board concerning the site plan approval for Tanglewood Manor.

 

Attorney Wright explained to the Planning Board that the Zoning Board of Appeals had approved a modification to Tanglewood’s special use permit. The building was built too close to the property line. It is 44.7 feet instead of the 50 feet required. Michael Rodgers, Land Surveyor,  had prepared a new survey.  Mr. Wright explained that the Board could ask the applicant for something to mitigate the space.  The Board members decided to review the plans and Mr. Woodbury said he would communicate to Brad Lawson that the Board wants to  review the plans next month and will let them know their recommendation to mitigate the space.  This will give the Board members time to drive past and have a look at the site.

 

Motion made by Becky Goodell, seconded by Bob Pickett to adjourn the meeting at 8:13 P.M.

 

Carried.                Ayes-4                  Noes-0                Absent-3

 

 

___________________________________

Valerie Pierce, Secretary